2020 Cost Report — HHSC Notification of Adjustment / Reconciliation / Settlement IMPORTANT — TIME SENSITIVE ACTION REQUIRED
In accordance with Title 1 Texas Administrative Code (TAC) §355.107(a), this serves as official notice from the HHSC of exclusions and adjustments made to your 2020 Cost Reports.
This email is being sent to all “Entity” and “Financial” contacts you have identified currently in STAIRS for cost report Gatesville ISD – 064461903 – SHARS.
The superintendent, chief financial officer, business officer or other school district official with legal authority must coordinate with the SHARS Primary Entity Contact to review the 2020 cost
report settlement. Only a SHARS Primary Entity or Financial Contact has access to STAIRS to enter agreement or disagreement on behalf of the school district official.
The 2020 SHARS cost report settlement is available on the State of Texas Automated Information Reporting System (STAIRS).
https://cr.fairbanksllc.com/lo
Once you have accessed your cost report in STAIRS you will need to refer to the following two Steps.
STEP 10: Adjustment / Reconciliation/Settlement Report: The SHARS primary financial contact and the school district official must log on to STAIRS and review STEP 10: Adjustment / Reconciliation/Settlement Report of the SHARS cost report.
STEP 11: Agree/Disagree: By January 02, 2022 – The SHARS Primary Entity Contact must enter agreement or disagreement on behalf of the school district official in STEP 11: Agree/Disagree of the SHARS cost report. If agree or disagree is not entered, HHSC will determine the district agrees with the cost report settlement and proceed with payout or recoupment, as appropriate.
Both of these Steps must be completed no later than 30 calendar days from the date of this email notification.
Step 11 may only be completed by an individual legally responsible for the conduct of the contracted provider, such as the Superintendent or the Chief Financial Officer. This individual must be designated in STAIRS with an “Entity Contact” or “Financial Contact” role. A “Preparer Contact” is prohibited by STAIRS from completing Step 11.
Failure to select “Agree” or “Disagree” within the 30 calendar day review period will result in being recorded as “agreed by default” and will be treated the same as if an individual legally responsible for the conduct of the contracted provider had selected “Agree.”
If you choose to “Disagree” and intend to dispute one or more items you must do so by requesting an informal review in accordance with Title 1 Texas Administrative Code (TAC) §355.110. After clicking the “Disagree” button, you will be provided with instructions of mandatory actions you must take. In accordance with the instructions contained in Step 11, if a request for informal review or 15 day extension request is not received by HHSC within 30 calendar days from the date of this email notification, it will not be accepted. Requests that are post-marked prior to the deadline date but received after the deadline date will not be accepted. If you do not request an informal review by the deadline date you will not be able to request an administrative hearing regarding these exclusions or adjustments.
Information regarding who you may contact about this notification is contained in STAIRS and also on the HHSC Rate Analysis Department website located at the below link. Select your program and then refer to the “Contacts” section on the webpage.